Services

Everything from Coordination to Clean Up

Discover seamless solutions with the official university event management team. Cal Poly Conference and Event Planning is a certified One-Stop Shop that provides everything from planning and coordination to delivery and clean up, with the promise of one contact, one contract and one bill. With our customizable services, we offer what you need for a successful event or conference.
Get Started

Our Offerings

Coordinating Housing

Each conference, workshop, camp and event have a unique guiding principle, and therefore, each has different housing needs. If housing is needed we work closely with the team behind University Housing to ensure our guests have the amenities they desire, even if those include a lounge pool and sand volleyball pit.

Being who we are, we also know the first-class accommodations in downtown San Luis Obispo and the ones with the best view of the pacific.

Campus Facility Coordination and Reservations

Cal Poly is home to a diverse portfolio of accommodations. From conferences and workshops to retreats and youth programs we have all the rooms, theaters, auditoriums and even sports fields and hiking trails that you could possibly need, all wrapped in temperate days with a cool evening breeze. 

Food and Beverage Service Coordination

Quite possibly the most important task of the week is lining up the culinary options and the accompanying accoutrements. Food is very personal, and we work closely with our award-winning University Catering and local caterers to offer a range of options to fit every desire and dietary need and restriction. Looking for additional options? We have suggestions about our local favorites.

Complete Registration and Reporting Services

Ensuring a seamless guest experience from start to finish is paramount, and that all starts at registration. Our user-friendly online registration software includes easy-to-use tools that make managing and reporting a snap.

On Site Event Staffing

Each summer we keep our HR staff busy hiring roughly summer staff to support everything we do. These amazing staff members – mainly students studying event planning – help ensure that everything runs smoothly, and visitors have the experience they want, and maybe some directions around campus and a bottle of water. 

Budget Development

Staying on budget is often difficult, and usually not the most fun. Worry not, we have the people who love nothing more than a well-tended budget and know how to work the numbers to make it happen. We pride ourselves on our transparency and working with clients to meet their goals and financial budgets.

Financial Reporting

There are people out there who really enjoy the financial reporting aspect of events, camps and conferences, and we employ a couple of them. We’ll take this task off your hands. So, while you focus on the fun stuff our team will make sure everything is lined up, accounted for and properly reported out.

Liability and Insurance

We’ll help you ensure everything is on the up and up. Cal Poly requires that prior to the use of university facilities, all organizations that are not sponsored by a recognized university department to procure and maintain a policy of General Liability insurance.

Payroll Services

Not having to bring in and hire staff to work your event is a huge benefit to working with Cal Poly Conference and Event Planning. Having us also take care of paying said staff is another big benefit. We’re on it. Enjoy your event. 

Bus and Shuttle Service Coordination

Between the breakout sessions, workshops, get-to-know-each-other exercises and short courses there are a lot of activities to do off campus. To make sure everyone gets where they need to be on time we help to coordinate transportation services for all guests.

Let’s Get it Started

Share the details of your event with us, and together, we’ll start creating the memorable experience that you’re looking for.

Get Started