Policies
The Policies that Govern Us
Policies vary by conference or event. Please refer to the registration website or registration form of your conference or event for specific policy information.
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Campus Groups
Internal Campus Partners are determined by billing. If Conference and Event Planning is billing an internal account number the conference will receive internal rates and abide by the reservation schedule. Internal campus partners are charged a 10% conference fee, which is added to the final invoice.
External Groups
External clients are determined by billing. External clients must provide a billing address. They can secure space in advance, outside of the university reservation schedule with the discretion of the Conference and Event Planning director. External clients are charged a 15% conference fee, which is added to the final invoice.
Service Animals
Cal Poly is committed to granting reasonable accommodations to its rules, policies, practices, or services when such accommodations may be necessary to afford people with disabilities an equal opportunity to use and enjoy their dwellings, as required by federal, state and local law. A reasonable accommodation may include a change or exception to a rule or policy that is needed because of a person’s disability, or it may be a physical change to a unit or common area.
Cal Poly’s Animal Policy prohibits pets and other animals on campus, except under certain specified circumstances. Among those exceptions are service animals, service animals in training, assistance animals, therapy dogs, and police dogs.
Conference and Event Planning requires Individuals bringing a service dog to contact our office at 1-805-756-7600 before their event.
Accommodations for Gender Neutral participants
Conference and Event Planning will work directly with the conference coordinator or director to determine the best accommodations to support the participant. Conference and Event Planning focuses on creating an inclusive environment where guests can live in the same room – regardless of sex, gender, gender identity/expression, or sexual orientation.
Parking and Transportation
Parking arrangements must be made and approved at least 14 days prior to an event. Some parking lots and/or facilities may be offline to support other events in the immediate area. The parking passes provided to the conference, shall not be valid for use by any university students, employees or faculty.
If parking or transportation information is not communicated at least 14 days before your event, we cannot guarantee services.
